Florida has tightened the rules for Florida condominium associations with 25 or more units. Under the new legislation, these associations must have an official website that meets strict standards for transparency, accessibility, and record-keeping.
If your association does not currently have a website, or if you have one that may not meet all of the new requirements, now is the time to act. The law is in effect, and non-compliance can expose your board to risks, complaints, and costly issues that could easily be avoided.
- Modify current site – Starting at $249/mo
- New website build – Starting at $1,500
We’ll get your HOA website in compliance with the new Florida laws.
More details on these services below. Contact us today or give us a call at 800-730-4443.
Why Florida Now Requires Websites for Condo Associations With 25 or More Units
Florida recently updated its condominium laws to make things easier and more transparent for everyone who lives in a condo community. In the past, owners often had a hard time getting basic records, financial documents, or updates from their boards.
With larger associations, the state realized there needs to be a reliable system in place so owners can quickly find the information they’re entitled to. Because of this, Florida now requires every qualifying condo association to set up:
- A public-facing website that anyone can visit for general information
- A secure, password-protected portal where owners can log in to see documents that aren’t meant for the public.
- A list of specific records that must be uploaded, organized, and kept current at all times.
Who Must Comply With the Website Requirements?
The rule applies to:
- Residential condominium associations
- Located in Florida
- With 25 or more units
Even if your association is already active and functioning normally, the law still requires a compliant website. There are no exceptions to the budget, age of building, or staffing.
Website Requirements for Florida Condominium Associations With 25 or More Units
Below is a breakdown of what the state requires. These are not optional. Every item must be addressed to stay compliant.
A dedicated website for the association
Florida now expects every condo association with 25 units or more to have its own website, not something shared, borrowed, or mixed in with other properties. This means your website must be:
- Secure, so sensitive files and owner information stay protected
- Open to the public for basic details about the association
- Organized with a password-protected portal where owners can log in and see the records they’re entitled to view
Many associations think a Facebook page or a small section on their management company’s website is enough, but the state doesn’t count those as compliant.
A secure owner’s portal (password-protected)
Along with having a website, the new website law also says your association needs a private online space where owners can log in and see important information. This is basically a digital filing cabinet that only unit owners can open.
The portal has to be password-protected, and the board must manage who gets access. That means keeping the list of owners up to date and making sure new records are uploaded as soon as they’re available. It’s an ongoing responsibility, not a one-time setup.
Mandatory documents your website must include
This isn’t just about transparency. It’s about making life easier for everyone in your community. Here’s what your website needs to include:
Governing documents
These are the rules and foundations of your association. You’ll need to make sure the following are available:
- Declaration of Condominium and any amendments
- Bylaws with updates
- Articles of Incorporation
- Rules and Regulations that apply to your community
Contracts and bids
Your owners need to see what agreements the association has entered into:
- A list of all active contracts (executory contracts)
- Any bids received in the past year for services, maintenance, or improvements
Financial documents
Transparency in finances is a major part of the law:
- Annual budget and any proposed budgets
- Year-end financial report
- Monthly income and expense statements
- Financial statements and investment policies
Board & meeting records
Owners have the right to know what’s happening at board meetings:
- Approved minutes of all board meetings for the past 12 months
- Meeting agendas and notices for upcoming board or membership meetings
- Video recordings of meetings (if held virtually)
Director certifications & conflicts
It’s important to show that board members are qualified and acting responsibly:
- Board member certifications
- Conflict of interest disclosures
- Any agreements or contracts involving board members or related parties
Safety & structural documents
For buildings where structural safety is important:
- Inspection reports for building safety
- Structural integrity studies (if required)
- Copies of permits for ongoing or planned construction
Insurance & other requirements
Insurance summaries showing what is covered and any other documents under Florida law
Timely updates and ongoing maintenance
Having a website is only the first step. Florida law doesn’t just say “post it once and forget it”. Your association must keep certain documents updated and current, and there are specific timelines to follow.
Here’s what that looks like in practice:
- Financial documents like budgets, reports, and statements must be updated annually or whenever new versions are approved.
- Meeting notices need to be posted well before the meetings take place so owners can plan to attend or participate.
- Meeting minutes should be added promptly after they’re approved by the board.
- New rules, regulations, or amendments must be uploaded quickly so everyone knows the latest policies.
If these updates aren’t handled properly, your association could fall out of compliance, which can cause headaches for board members and owners alike.
Why Condo Associations Without a Website Should Act Immediately
Florida law now requires a fully compliant website, and falling behind isn’t just inconvenient; it can lead to real problems for your board and your community. Without a proper website, your association may face:
- Owner complaints: Residents want easy access to budgets, meeting notices, and governing documents. Frustrated owners can lead to tension and more disputes.
- Legal complications: Failure to comply with the law can open the door to potential fines or legal challenges.
- Increased liability: Without transparency, misunderstandings can escalate into lawsuits or claims against the board.
- Administrative headaches: Manually tracking, updating, and distributing documents takes time and can lead to mistakes.
- Reputation issues: Associations that are slow to respond or don’t provide records online risk looking disorganized or unprofessional.
How SetmySite Helps Florida Condominium Associations Become Fully Compliant
At SetmySite, we build, host, and maintain websites specifically for condominium and homeowner associations. We know the new Florida regulations inside and out, and we take care of the entire process so boards don’t have to worry.
Whether an association doesn’t have a website yet or already has one that needs updates to meet compliance, we make it simple to get everything in order and keep it that way. Here’s how we can help you:
We build your website for you, professionally and affordably
For $1,500, we will design and build a complete, modern website tailored specifically for condominium associations in Florida with 25+ units. Your website will include:
- A clean, easy-to-navigate design
- A public-facing homepage
- A secure owner login portal
- Organized sections for all required documents
- A structure that meets the legal requirements
- Mobile-friendly layout
- ADA-conscious formatting
You won’t need to learn any web design tools. You won’t need to try to decode Florida’s legal language. We handle everything.
We provide reliable hosting for only $20/month
A website is only compliant if it’s fast, accessible, and available when owners need it. Our hosting service includes:
- Up to 10GB of storage
- Secure server protection
- Daily backups
- SSL certificate included
- Fast loading speeds
- No complicated setup required
Everything is done for you so your site remains stable and secure.
We offer optional ongoing website support plans starting at $249/month
Florida’s condo website requirements don’t stop after the site goes live. You must upload new documents, keep records updated, post meeting notices, and so much more. Most associations simply don’t have time to manage all of this manually.
Our optional support plans take that responsibility off your shoulders. Starting at $249/month, we handle:
- Updates
- Maintenance
- Document uploads
- Beginner-level technical support
- Layout adjustments
- Troubleshooting
- Compliance upkeep
Boards that use these plans stay consistently compliant without added stress.
Already have a website? We can bring it into compliance.
If your association already has a website, but you’re not sure if it meets Florida’s requirements, we can review it and upgrade it. You do not need to rebuild the entire site unless you want to.
This is a smart option for associations that have an existing site they want to keep but need expert help with compliance. If you’d like us to take a look, reach out anytime, and we’ll walk you through what needs to be done.
Why Working with SetmySite Is Your Best Choice
Most condo associations don’t have technical staff, and they shouldn’t need to. Your board members are volunteers or part-time managers, not full-time IT specialists.
We make the entire process simple:
- No complicated software
- No DIY plugins
- No confusing legal interpretations
- No stress about document upload schedules
- No risk of non-compliance
You get a team that understands both web development and association requirements.
Step-by-Step: How We Bring Your Condo Association Into Website Compliance
Here’s how easy the process is:
- Consultation: We discuss your association’s needs, existing setup, and compliance gaps.
- Website build or website upgrade: Depending on your situation, we either build a new site or fix your existing one.
- Hosting setup: We place your site on our secure server with 10GB of space.
- Document upload & organization: We help gather files and structure everything according to Florida’s requirements.
- Launch: Your site goes live, ready for owners and fully compliant.
- Ongoing support (optional): Our team handles updates, document uploads, and maintenance as needed.
Final thoughts
Having a compliant website isn’t optional anymore for Florida condominium associations with 25 or more units. It’s now part of your legal responsibilities, and keeping it updated is something that needs regular attention.
Whether your association is starting from scratch or trying to bring an old site up to date, at SetMySite, we make the process simple, affordable, and fully managed.
You can focus on running your community, while we take care of the website, the legal requirements, and all the technical details. When you’re ready, contact us so we can help your association get fully compliant
